Published by ChinaMNC · Longquan

Registering a Company in China: Documents, Steps and Timeline

A practical guide for founders setting up a company in Longquan, Zhejiang, covering the required documents, registration steps, and typical timeline. Includes key considerations and a disclaimer.

Why Longquan, Zhejiang?

Longquan is a county-level city in Zhejiang Province, known for its manufacturing base, particularly in automotive parts, hardware, and the famous Longquan swords and celadon pottery. For foreign founders, setting up a company here offers access to local supply chains and a lower cost base compared to major cities like Shanghai or Hangzhou. However, the registration process follows China's national framework, with local variations. This article outlines the documents, steps, and timeline for registering a company in Longquan, based on general procedures. Always verify current requirements with local authorities or a professional advisor.

Key Documents Required

Before starting, prepare the following documents. Note that foreign-invested enterprises (FIEs) may have additional requirements.

For All Companies

• Company name (in Chinese) with 3-5 alternatives for pre-approval.
• Registered address proof: lease agreement or property ownership certificate for a commercial address in Longquan.
• Articles of association (constitution) signed by all shareholders.
• Identification documents: passports for foreign shareholders/directors; ID cards for Chinese nationals.
• Legal representative's appointment letter and ID.
• Shareholder resolution on key appointments and capital contribution.

For Foreign-Invested Enterprises (FIEs)

• Notarized and apostilled/legalized incorporation documents of the foreign parent company (if applicable).
• Bank reference letter for foreign shareholders (sometimes required).
• Proof of foreign investor's address (e.g., utility bill).
• Investment plan or feasibility study (for certain industries).

All foreign-language documents must be translated into Chinese by a certified translation agency.

Registration Steps

The process typically involves several government bodies. In Longquan, you will work with the Longquan Administration for Market Regulation and possibly the Lishui Customs and Commerce Bureau.

Step 1: Company Name Pre-Approval

Submit 3-5 proposed names to the local Administration for Market Regulation (AMR) for approval. This can be done online via the Zhejiang Government Service Network. Approval usually takes 1-3 business days.

Step 2: Prepare and Submit Registration Documents

Once the name is approved, prepare the full set of documents. Submit them to the AMR for review. For FIEs, additional filing with the Ministry of Commerce (MOFCOM) or its local branch may be required, depending on the industry. This step can take 5-10 business days.

Step 3: Obtain Business License

After approval, you will receive the business license (now often a multi-page document with a unified social credit code). This is the key document for all subsequent steps. Typically issued within 3-5 business days after document submission.

Step 4: Carve Company Seals

Order official company seals (chop) from a licensed seal-making shop. Required seals include company seal, legal representative seal, financial seal, and invoice seal. Takes 1-2 business days.

Step 5: Open a Bank Account

Open a basic corporate bank account at a local bank in Longquan. You will need the business license, seals, and legal representative's ID. For FIEs, a foreign exchange account may also be needed. Account opening can take 3-7 business days.

Step 6: Tax Registration and Invoicing

Register with the local tax bureau and obtain a tax identification number. You will also need to apply for invoice issuance (fapiao) if required. This step is usually completed within 3-5 business days.

Step 7: Social Security and Housing Fund Registration

If hiring employees, register with the social security and housing fund authorities. This can be done after the company is established, typically within 30 days of hiring.

Step 8: Post-Registration Filings

Depending on your business scope, additional filings may be required, such as with Customs for import/export, or with the Public Security Bureau for certain industries.

Typical Timeline

The entire process can take 4-8 weeks, assuming all documents are in order and no delays occur. Here is a breakdown:

• Name pre-approval: 1-3 business days
• Document preparation and submission: 1-2 weeks (including translation and notarization)
• Business license issuance: 3-5 business days after submission
• Seals, bank account, tax registration: 1-2 weeks
• Additional filings: 1-2 weeks

For FIEs, add 1-2 weeks for MOFCOM filing and document legalization. Local variations in Longquan may affect the timeline, so consult the local AMR for current processing times.

Key Considerations for Longquan

• Registered address: Ensure your address is zoned for commercial use. Virtual offices may be acceptable for some business scopes, but check with local authorities.
• Industry restrictions: Some industries are on the negative list for foreign investment. Verify your business scope is open to FIEs.
• Local incentives: Longquan may offer incentives for certain industries, but these are subject to change. Inquire at the local investment promotion bureau.
• Language: All documents must be in Chinese. Engage a translator or local advisor.
• Professional support: Consider hiring a local registered agent or consulting firm to navigate the process.

Disclaimer

This article provides general information only and does not constitute legal, tax, or professional advice. The registration process and requirements may change. Always consult with qualified professionals and verify current procedures with the relevant Chinese authorities before proceeding. The author and publisher are not responsible for any actions taken based on this information.